Administrative Assistant

Location: San Antonio, TX (On-Site)

Employment Type: Full Time

About the Role

Optimal Counseling Services PLLC is seeking applications for an Administrative Assistant to support our main office operations. This role requires professionalism, flexibility, and the ability to manage multiple office tasks efficiently.

Responsibilities

• Pass a background check

• Answer phones appropriately with correct greeting and information

• File documents correctly, timely, and efficiently

• Type accurately and quickly

• Set schedules for multiple counselors

• Follow instructions and work with multiple supervisors

• Work independently without constant guidance

• Work with Medicaid and private clients appropriately

• Attend work regularly without interruptions

• Maintain confidentiality

• Follow up on emails promptly

• Conduct billing with insurance

• Record monthly client sessions in Excel

• Record group participation in Excel

• Multi-task and complete assigned tasks within allotted time

• Adapt to office schedule changes as needed

Qualifications & Experience

• High school diploma with at least 3 years of office experience or an associate degree in Medical Office or Billing and Coding

• Ability to work weekends if required

• Strong organizational, communication, and time-management skills

Job Details

• Job Types: Full Time
• Schedule: Monday–Friday 9 AM–5 PM or Part-time 5 PM–8 PM